Privacy Policy

Learn how we collect, use, and protect your personal information.

Last Updated: February 15, 2026

1. Introduction

Southern California Robotics League, Inc. ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website southerncaliforniaroboticsleague.com or use our services.

Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the site or use our services.

2. Information We Collect

2.1 Personal Information

We may collect personal information that you voluntarily provide to us when you:

  • Fill out a contact form or lead form on our website
  • Register for our programs or events
  • Subscribe to our newsletter or communications
  • Contact us via email, phone, or other means

This information may include:

  • Name
  • Email address
  • Phone number
  • Areas of interest
  • Any other information you choose to provide

2.2 Automatically Collected Information

When you visit our website, we may automatically collect certain information about your device and usage patterns, including:

  • IP address
  • Browser type and version
  • Operating system
  • Pages visited and time spent on pages
  • Referring website addresses
  • Device information

2.3 Cookies and Tracking Technologies

We use cookies and similar tracking technologies to collect and track information about your browsing activities. For more information about how we use cookies, please see our Cookie Policy.

3. How We Use Your Information

We may use the information we collect for various purposes, including to:

  • Provide, maintain, and improve our services
  • Respond to your inquiries and requests
  • Process registrations and enrollments
  • Send you information about our programs, events, and services
  • Communicate with you about your account or participation
  • Analyze website usage and improve user experience
  • Comply with legal obligations
  • Protect against fraud and unauthorized access

4. Who Has Access to Your Data

4.1 Internal Access

Access to your personal information is limited to authorized personnel who need it to perform their job functions. Our staff is trained on data protection and privacy practices.

4.2 Third-Party Service Providers

We may share your information with third-party service providers who perform services on our behalf, such as:

  • Email service providers (for sending communications)
  • Website hosting providers
  • Analytics services
  • Payment processors (if applicable)

These providers are contractually obligated to protect your information and may only use it to provide services to us.

4.3 Legal Requirements

We may disclose your information if required by law, court order, or other legal processes, or if we believe disclosure is necessary to:

  • Comply with legal obligations
  • Protect our rights, privacy, safety, or property
  • Enforce our agreements
  • Respond to emergencies

5. Third-Party Services

Our website may contain links to third-party websites or services. We are not responsible for the privacy practices of these third parties. We encourage you to review the privacy policies of any third-party sites you visit.

Third-party services we may use include:

  • Google Maps (for location display)
  • EmailJS (for form submissions)
  • Analytics services (if enabled)

6. Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

  • Secure server infrastructure
  • Encryption of data in transit
  • Access controls and authentication
  • Regular security assessments

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee its absolute security.

7. Your Rights

Depending on your location, you may have certain rights regarding your personal information, including:

  • Access: Request access to the personal information we hold about you
  • Correction: Request correction of inaccurate or incomplete information
  • Deletion: Request deletion of your personal information
  • Portability: Request a copy of your data in a portable format
  • Objection: Object to certain processing of your information
  • Withdrawal of Consent: Withdraw consent where processing is based on consent

8. How to Delete Your Data

If you wish to request deletion of your personal information, you may:

  • Email us at help@southerncaliforniaroboticsleague.com with the subject line "Data Deletion Request"
  • Call us at +1 (516) 347-9840
  • Write to us at: 9 Buckman Way, Ladera Ranch, CA 92694

Please include sufficient information to verify your identity. We will respond to your request within 30 days. Note that we may retain certain information as required by law or for legitimate business purposes.

9. Children's Privacy

Our services are directed toward students of various ages. We are committed to protecting the privacy of children. For users under 13 years of age, we seek parental consent before collecting personal information. Parents or guardians may:

  • Review the personal information we have collected from their child
  • Request deletion of their child's information
  • Refuse to allow further collection of their child's information

If you believe we have collected information from a child under 13 without parental consent, please contact us immediately.

10. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes for which it was collected, including legal, accounting, or reporting requirements. The retention period may vary depending on the context and our legal obligations.

11. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have different data protection laws. By using our services, you consent to such transfers.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. You are advised to review this Privacy Policy periodically for any changes.

13. Contact Information

If you have questions or concerns about this Privacy Policy or our data practices, please contact us:

  • Organization: Southern California Robotics League, Inc.
  • Email: help@southerncaliforniaroboticsleague.com
  • Phone: +1 (516) 347-9840
  • Address: 9 Buckman Way, Ladera Ranch, CA 92694